OZPBC
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Job Openings

Job Openings

Job Description

Executive Administrative Assistant

The primary function of the Executive Administrative Assistant is to assist the Senior Pastor in all administrative functions. This person will report directly to the Senior Pastor on day to day operations.

QUALIFICATIONS:

College graduate or equivalent, with minimum of five years of progressive responsible experience performing routine office clerical functions as a lead secretary or executive secretary.  Individual must demonstrate proficiency in computing technologies and software applications and knowledge of modern office practices and procedures.  Should have strong organizational skills, and ability to communicate effectively with the public – characteristics of patience and promptness are desirable.

SCHEDULE:

Typically, Monday – Friday (40 hours per week) working. Weekend hours may be required depending on church programs and events.  

GENERAL RESPONSIBILITIES:

  1. Administrate Community Church Builder (CCB).

  2. Administrate eSPACE Facility software. 

  3. Administrate the assimilation process.

  4. Administrate all office technology. 

  5. Assist Pastor for worship readiness.

  6. Administrate and oversee all activities of the main office and pastor office.

  7. Serves as the purchasing Agent.

  8. Maintains up to date copy of church and Pastor calendar.  Arranges and schedules appointments and meetings as required.  Coordinates scheduling for weddings, baptisms, deaths and baby dedications with Senior Pastor’s schedule. Schedule and coordinate information with couples regarding weddings; manage wedding files for pastor.

  9. Assist church committees as needed. Coordinate materials in preparation for workshops, meetings, and seminars. Assist ministries with administrative functions (copies, etc), including coordination of volunteers or other duties as assigned.

  10. Assist with research assignments from Senior Pastor, and assemble information for sermons, workshop, etc.

  11. Assist Senior Pastor in staying organized and prepared for daily schedule.

  12. Performs other duties as assigned by Senior and-or Associate Pastor.

EXPECTATIONS:

  • Should always exhibit professionalism, be well-groomed appearance, have a conscientious work ethic, teachable spirit, and accountability. 

  • Should be a self-starter, good at multi-tasking and prioritizing projects; willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility. 

  • Should be a person who gives extreme attention to details with an eye for excellence. 

  • Should have a non-lackadaisical attitude with the willingness to seek new information, training, and resources as needed. 

  • Should possess strong administrative skills and the ability to work independently without supervision. 

The salary is negotiable. You can send your resume to james.chester@ozpbc.org.